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A professional and innovative individual who acclimates to a team and environment quickly. I am organized and have meticulous attention to detail with the ability to pivot between competing priorities. I am consistently thinking of ways to streamline the workflow and processes of the team.

Executive Administrative Assistant

Efficient Power Conversion Corporation

Efficient Power Conversion Corporation is a leading manufacturer of Gallium Nitride power switches and we are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will support the management team and perform general administrative tasks.

Administrative:

Support the management team and help coordinate meetings, manage schedules, make appointments, arrange travel, screen and delegate incoming calls, and provide other general assistance.

Perform administrative tasks, including drafting letters, memos, reports, and filing documents.

Responsible for shipping, receiving, and distribution of mail and packages.

Manage office supplies.

HR/Payroll:

Compile and update employee records, and manage documents for onboarding, termination, and other status changes.

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations).

Deal with employee requests regarding human resources issues, rules, and regulations.

Assist in payroll preparation by providing relevant data (hours, absences, bonuses, leaves, insurance withholdings).

Coordinate healthcare insurance enrollment and act as the employees' primary point of contact.

Communicate with payroll provider when necessary.

Properly handle complaints and grievance procedures.

Coordinate communication with candidates and schedule interviews.

Conduct initial orientation to newly hired employees.

Review and process expense reports via SAP Concur.

Office Management:

Enforce discipline in keeping the office and lab space organized, clean, and visually appealing.

Bring a team-oriented and positive attitude to our office.

Organize and set up company events.

Required Skills:

Ability to maintain confidentiality.

Strong command of the logistics of an office workflow.

Strong emotional intelligence and calming demeanor.

Strong verbal and written communication skills.

Proficient in Microsoft 365 (Excel, Word, Outlook).

Excellent organizational skills and attention to detail

Special Projects Manager and Executive Assistant

SoLa Impact and SoLa I Can Foundation

July 2021 - September 2022

Provides a broad variety of administrative tasks for the Chief Impact Officer (CIO): managing a highly active calendar of appointments, completing expense reports, composing and preparing correspondence
Assist with meeting preparation
Accurately record notes from meetings in Salesforce
Coordinates virtual and in-person events and complete follow-up action items under the guidance of the CIO
Creates website content, monthly newsletters, and marketing materials for events and initiatives
Serves as volunteer coordinator by managing database, posting opportunities, connecting with interested volunteers, and leading an orientation 1-2 times per month
Organizes and updates spreadsheets and databases using excel and google sheets
Manages tenant programs such as free hotspots
Manages youth programming with Social Impact Manager
Collaborates with the Social Impact team on projects and events and proactively contribute where needed
Provides general admin support to the Social Impact team

Executive Assistant to the CEO

FLOWER CO.

Los Angeles, CA July 2019 – January 2020

Executive Assistant at FLOWER CO. and its sister companies in San Francisco and Humboldt County.
Assists in the day-to-day operations of the CEO's and executive office, including managing/coordinating six different calendars, scheduling internal/external meetings, phone support, email review/prioritization, travel arrangements, expense reports, and performing minor personal errands.
Office management for offices in Los Angeles, San Francisco and Humboldt County.
Relieves CEO and Senior VP (and other executives as needed) of administrative functions in order increase their focus on executive level responsibilities.
Acquire proper office location for a pleasant and efficient work environment.
Set up contracts for new employees using Docusign and Hellosign.
Organize trade shows and other special events for potential customers and sales.
Assist the marketing team on campaigns and materials needed for campaigns.
Ensure that all marketing materials for the growth team are up to date and in stock.
Maintain office environment to help work flow smoothly.
Work closely with investors and affiliates to ensure work is streamlined and efficient.
Assist with onboarding and health benefits for all employees

Executive Assistant/Transaction Manager/Office Manager

Kay Properties and Investments, LLC -

Rolling Hills Estates, CA April 2016 to May 2019

Assists in the day-to-day operations of the CEO and executive office, including managing/coordinating calendars, scheduling internal/external meetings, phone support, email review/prioritization, travel arrangements, expense reports, and performing minor personal errands.
Design and submit marketing material for approval.
Relieves CEO and Senior VP (and other executives as needed) of administrative functions in order increase their focus on executive level responsibilities.
Manage the new sponsor company by closing investments and fully funding properties
Set up contracts for clients fill out all necessary fields and simplify the process using Docusign, Zip Forms and mail
Organize seminars, trade shows and other special events for potential and existing clients.
Coordinate marketing campaigns including mailings, webinars, conference calls, blog posts and newspaper articles.
Ensure that all educational materials for clients and potential clients are up to date and in stock.
Maintain office environment to help work flow smoothly.
Work closely with our representatives across the country so they are knowledgeable about new properties, events and materials for clients

Chargeback Specialist

bugaboo north america

El Segundo, CA

February 2015 to March 2016

Communicate and collaborate daily with sales, finance and logistics
Daily tasks as a logistics coordinator, chargeback and compliance specialist for national accounts
Develop new processes for efficiency in the operations/logistics department
Direct chargeback and compliance experience
Experience with ERP and EDI applications and processes
Dispute vendor compliance deductions recovering thousands in profits.
Maintain working knowledge of vendor policies and procedures to ensure accurate chargeback and contract administration
Forging relationships with internal and external customers and peers, based on a partnership approach that is straight-forward, with a focus on service and integrity
Utilize chargeback system reporting tools to ensure timely follow up of vendor open AR
Organize and maintain history and tracking of each deduction to ensure successful resolution.
Worked on special projects that included warehouse integration and employee training.

Personal Assistant

Nicol Real Estate

El Segundo, CA

February 2014 to January 2015

Maintained website and Facebook account to keep a fresh presence online
Kept appointments with clients to show houses for potential sales.
Completed documents for home sales using Docusign and Zip Forms
Managed business and personal calendar making the agents work as efficient as possible
Organized special events for professional and personal occasions
Posted advertisements on various websites for new properties
Produced promotional videos for new properties and uploaded photos to website.

Logistics Coordinator

Pickwickweller.com

Culver City, CA

March 2013 to January 2014

Order fulfillment, packaging, shipping and warehouse organization
Production Assistant on photo shoots where I kept the photographer and stylist organized.
Maintained contact with customers regarding orders, feedback and tracked response percentages
Processed donation and marketing orders
Monitored and reported on functionality with website and our content management system
Utilized in-depth product knowledge to better assist customers with special requests and find resolutions to problems

Customer Service Representative

CandyWarehouse.com

El Segundo, CA

May 2010 to March 2013

Online order processing, verification, fulfillment and shipping
Utilized in-depth product knowledge to assist customers with special requests and find resolutions to problems
Accounts Representative for our corporate and small business customers
Processed approximately 200 orders per week. Responsible for them pre and post- delivery
Billing for account customers
Process donation and marketing orders for local community schools and outreach programs
Monitor and report on functionality with website, content management system, and inventory system

Hybrid Fundraiser

Donor Services Group

Los Angeles, CA

February 2010 to May 2010

Professional fundraiser for numerous non-profit agencies securing donations ranging from $25-$10,000.
Used interpersonal listening and knowledge of the non-profit to respond to donors grievances appropriately.
Secured donations under high-pressure time constraints for the non-profit organizations represented in each phone call.